30–40%Less compliance review time
CashDirector reports that clustered profiles and fewer false positives help its compliance officers review cases faster.
Solutions / UBO & Related Parties
UBO and Related-Party Management Software for AML Review
Use Checklynx to record ownership and related-party information supplied by your team or upstream systems, represent UBOs, controllers, directors and signatories, and connect that context to onboarding, screening, cases and customer risk assessment.
OwnershipUBOs and control structure
RolesDirectors, signatories, related parties
ContextDirect and indirect relationships
EvidenceVersions, notes, timestamps
Ownership and control
Make ownership context part of the compliance workflow
UBO management is not just storing names. It keeps supplied ownership and control relationships, party roles and supporting evidence available to compliance reviewers.
Keep related parties connected to the customer
Record supplied UBOs, shareholders, controllers, directors, authorised signatories, representatives, trustees, protectors and other related parties with their stated roles.
Represent direct and indirect ownership
Capture ownership percentages, effective ownership, control types, source, status, start dates, notes, and relationship paths.
Connect ownership to risk review
Use ownership and related-party context during onboarding, screening review, case handling, and customer risk assessment.
Keep ownership evidence traceable
Preserve versions, timestamps, notes, sources, relationship changes, and audit events so reviewers can explain the structure later.
UBO workflow
From ownership structure to review context
Capture supplied related parties, assign roles and control types, represent direct and indirect ownership, and keep the resulting structure available for onboarding, screening, case review and customer risk assessment. Ownership discovery, verification and legal analysis remain separate controls.
| Stage | Enterprise context | Outcome |
|---|---|---|
| Entity customer | Company, jurisdiction, registration, customer record | Defines the subject under review. |
| Related parties | UBOs, directors, signatories, controllers, representatives | Adds the people and companies connected to the customer. |
| Ownership structure | Direct, indirect, effective ownership, control type | Shows how control or benefit flows through the structure. |
| Risk context | Screening status, CRA outcome, notes, source, status | Supports onboarding and review decisions. |
| Evidence retained | Versions, timestamps, relationship changes, audit events | Explains the ownership review later. |
Ownership-data boundary
Make supplied ownership data usable without overstating what the system verifies
Checklynx records and represents ownership, control, and related-party information supplied by your team or upstream systems. Establishing the complete ownership facts, validating documentary evidence, resolving conflicts, and making jurisdiction-specific legal determinations remain separate customer controls.
Keep provenance attached
Record the source, status, dates, notes, and reviewer context for supplied ownership and control relationships so teams can see what the structure is based on.
Escalate uncertainty
Route incomplete, conflicting, complex, or potentially relevant ownership information to an authorised reviewer rather than treating a percentage field as a final conclusion.
| Trigger | Handoff | Business outcome |
|---|---|---|
| Upstream ownership information | Supplied owners, percentages, control roles, relationship paths, sources, and dates | Creates the structure available for review. |
| Connected compliance checks | Screening status, customer-risk context, cases, and supporting evidence | Shows why a related party may affect the relationship. |
| Authorised determination | Validation, legal analysis, escalation, rationale, and final decision | Keeps responsibility with the customer's approved process. |
Place beneficial ownership within the wider AML control framework
Use these guides for the broader due-diligence, risk-assessment, and governance responsibilities that sit around ownership-data management.
Use ownership context across onboarding, screening, risk, and review
Keep each supplied owner or related party connected to the customer record so the same role, relationship, source, and review context can support downstream controls.
01KYC and KYB onboarding
Bring supplied owners, controllers, directors, and signatories into the customer onboarding record.
Explore 02Screening portalInvestigate a supplied owner or related party and retain the source-backed reviewer outcome.
Explore 03Customer risk assessmentUse approved ownership and related-party context as part of the configured customer-risk process.
Explore 04Ongoing monitoringReturn relevant screening or customer-data changes for controlled review.
ExploreSee how beneficial ownership context stays connected
01Customer or entity record
Identify the customer relationship and the supplied company context in scope.
02Owners and related parties
03Screening and risk reviewRepresent roles, percentages, control types, relationship paths, sources, and dates.
Connect reviewed matches and ownership context to cases and customer risk assessment.
04Changes and retained evidencePreserve versions and return relevant changes for review under the configured process.
Measured impact in ownership-aware compliance review
30–40%Read the CashDirector case study →
20%Less time spent on monthly reviews
Shopware connects retained false-positive decisions, customer screening and ongoing monitoring.
Why separate ownership from basic KYB?
KYB identifies the business. Ownership and related-party management explains who owns, controls, signs for, benefits from, or materially relates to that business. That distinction matters because hidden risk often appears through the people and companies behind the customer, not only in the customer record itself.
How does ownership context change risk review?
Ownership context helps analysts see whether a customer’s risk changes because of shareholders, directors, signatories, parent companies, indirect owners, representatives, or other related parties. That context can be reviewed alongside screening, cases, monitoring, and CRA evidence before the relationship is approved.
Can indirect ownership be represented?
Yes. Checklynx can represent direct and indirect relationships, ownership percentages, effective ownership, role types, control types, source, status, dates, notes, and relationship paths. The goal is to preserve both the structure and the evidence that supported the review.
Does Checklynx automatically apply OFAC’s 50 Percent Rule?
No. Checklynx can record, represent and screen ownership and related-party information supplied by the customer or an upstream data source. OFAC’s US-specific rule treats an entity owned directly or indirectly, individually or in aggregate, 50% or more by one or more blocked persons as blocked. Checklynx does not independently discover or verify the complete ownership structure or determine whether the rule applies. The customer remains responsible for establishing the ownership facts and making the legal determination.
What is UBO and related-party management software?
UBO and related-party management software keeps supplied information about owners, controllers, directors, signatories, representatives, and other connected people or companies linked to the relevant customer or entity. It helps compliance teams review relationships, screening evidence, customer-risk context, changes, and decision history in one controlled record.
Which related-party roles can Checklynx represent?
The supplied structure can include beneficial owners, direct and indirect shareholders, controllers, directors, authorised signatories, representatives, trustees, protectors, parent companies, and other related parties. The organisation decides which roles and evidence are required for each customer type and jurisdiction.
Can UBOs and related parties be screened?
Yes. Supplied people and companies can be connected to the customer record and screened against the enabled risk sources. Potential matches remain candidates for review; screening does not itself verify ownership, establish identity, or make the final legal or onboarding decision.
How are ownership changes handled?
New or amended ownership and control information can be recorded with its source, effective dates, status, notes, and relationship path. Relevant changes can return to screening, customer risk assessment, or case review under the organisation's configured process, while prior versions remain available as evidence.
Does Checklynx discover or verify beneficial owners?
No. Checklynx records, represents, and connects ownership and related-party information supplied by the customer or an upstream source. Ownership discovery, identity and document verification, registry reconciliation, source-of-funds work, and jurisdiction-specific legal analysis remain separate controls.